Document Scanning

Document Locator is our innovative document management system with integrated document scanning capabilities for capturing, managing, sharing, and securing the information that powers critical business operations.

Document Locator's powerful document scanning software quickly turns paper documents into full-text searchable digital files and incorporates them within a comprehensive document management system. Combined with the document management tools in Document Locator, this brings greater efficiency to the handling of all paper documents. You have the ability to scan, profile, send notifications, and electronically request approval of digitized paper documents.

• Increase the security, findability, and disaster recovery of documents by converting file cabinets and boxes of paper to digital files.
• Eliminate off-site storage fees and free up expensive office space.
• Reduce the time necessary to retrieve documents from minutes (or days, when stored off-site) to just seconds.
• Incorporate printed documents in electronic document workflow and collaboration events for greater efficiency.
• Share documents electronically and reduce the need for paper, filing, and hard-copy routing.
• Eliminate the confusion of having multiple paper copies of the same document.
• Incorporate paper documents within records management practices.
• Internalize and automate scanning operations without the need for external document scanning services.

Document Scanning Software
The optional Scan Station Module provides the ability to perform OCR zone document scanning; batch document scanning with customizable separator coversheets; electronic annotation of scanned images with filename, description, profile properties and date and time; and document scanning with text-searchable PDF. The Scan Station provides the capability to scan and import bitmap, GIF, JPEG, TIFF and TIFF(OCR) file types.

• Optical character recognition (OCR) creates full-text index for documents as they are scanned, allowing documents to be instantly searched and retrieved based on words or phrases within the document’s content.
• OCR zone capture, coversheet scanning, and automatic folder creation allows you to correctly process and store documents in real time as they are scanned.
• Metadata can be automatically captured from scanned documents and used to build profiles (indexes) as information is saved in the document management repository.
• Perform document scanning on thousands of documents in a batch, and capture all the scanned documents in a searchable, organized repository. Or, scan documents one at a time using simple workstation scanners.
• Document scanning software integrates with any TWAIN-compliant scanner or networked digital Multifunction Printer (MFP).